Tips for Beginners

Over the years, together with our partners we have built up extensive expertise in just how to deliver a successful meeting, conference or event.

The initial planning of your event and selection of a suitable venue are the key to a successful outcome.

Listed below are just a few tips that will hopefully provide you with the necessary information to allow you to not only plan your next great event in Hampshire, but to enjoy the process!

• Determine what needs to be accomplished at the meeting or event.

Who will be invited?
How many delegates will be invited?
How many days will the meeting take and what is the best time of year to hold
the meeting?
Will the meeting clash with any other similar events?
What budget is available?

• Find your venue.

This is where Conference Hampshire can help by matching your requirements to over 250 venues in Hampshire and providing all of the support services needed to make your event a success.

• Check the venue’s policies.

Make sure that your chosen venue and suppliers conform to the relevant Accessibility guidelines and have a robust Environmental Policy, which supports your own company’s CSR policy.

• Visit the venue wherever possible.

Conference Hampshire will make all the arrangements and can even accompany you if you required.

• Negotiate the contracts.

Make sure that everything that you expect to be included and paid for is included in the contract – the more accurate and comprehensive this contract is the less areas of misunderstanding exist for the future.

Start the process of inviting delegates and remember – enjoy the process!